10 Steps to a Good Query Letter

Your query letter is often your first and last chance to impress a publisher. You can find tips for how to do one all over the internet. They will vary from blogger to blogger, but there are a few basic rules that all good queries follow.

1. Follow Instructions. Check the publisher's website and scrupulously follow any instructions for creating and sending a query that are posted there. This is the most important step. If there are no instructions, create a 1-2 page letter (1 is better) that is clean and crisp and follows standard business letter format. Some publishers now accept e-queries. They will state this in their instructions.

2. Finish your manuscript. A fiction work needs to be completed before you start sending queries. Make sure it’s your best work. If there are any parts that you feel aren’t quite up to snuff, work them out.

For non-ficton, a solid outline is usually adequate in the query stage, but a publisher want to see finished product before they offer a contract. Until then, you’re writing on spec. Hopefully, you write fast because “hot topics” can change quickly.

Before you call it done, have your manuscript read by at least 6 people who know something about writing in general and your genre/subject area in specific. These need to be people who will be completely honest with you and won’t pull punches. (Recommended: a good writers group; Not recommended: mother, sister, husband, best friend.) Clean up your manuscript based on the suggestions of your readers.

3. Do research. Research the publishing house you’re sending it to. Read the submission guidelines on their website. Make sure they are looking for manuscripts in your genre/area.

4. Address. Address the query to the right person, name spelled correctly. If the website doesn't indicate a specific name (John Doe) or title (Acquisitions Editor) to send your query or submission to, you might consider making a quick call to ask the secretary.

5. Introduction. Introduce yourself and your book briefly, making realistic statements about your writing ability. Tell about your book. What is the genre? Include your word count. State how you came to submit to this editor/publisher. A referral by a current author or another publisher or someone the editor personally knows is a plus. But don’t name drop unless it’s legitimate. They will check up on you.

If you don’t have a personal referral, just state how you heard about them and why you think they might like your book. Example: "I saw your company listed as an LDS publisher on the XYZ list. I went to your website and noticed that you’ve published several [genre or topic]. I believe my book will fit nicely with those…"

6. Pitch. Give a brief synopsis. Who is your target audience? Why will they buy it as opposed to the 27 others like it on the shelf? Again, be realistic. You could say, “Readers who enjoyed ABC might also enjoy this book.”

Some authors do the pitch first, then the introductory information. That's okay too.

7. Credentials. Brief description of your publishing credentials, if you have them. (Self-publishing only counts if your books were carried in bookstores and you sold more than 2,000 copies.)

Don't be afraid to say this is your first book. Every single published author had a first book.

If you’re submitting non-fiction, this would be where you describe your expertise in the area. Example: a nutritionist writing about a new weight loss program. Life experience is also a credential, if it applies to the subject area. A formerly 300 pound homemaker can speak to weight loss as well.

8. Conclusion. If you have some good marketing ideas, you might do a 1-2 sentence pitch on that. Otherwise, just say something polite and end the letter.

9. Clean Up. Run the spell check. Let it sit for a day, then print it out and read it to make sure you haven’t left out words, etc. Print your query in an easy-to-read font: 12 point type, Times, regular spacing. If you e-query, do a virus check before sending it. Also, do not attach a document file as your query letter. Just copy and paste it straight into the body of the e-mail.

10. Include SASE. If you're submitting my regular mail, include a SASE. I know some of you don't believe in SASEs, but if you want to make a good impression, do it.

If you e-query, put the editor’s e-mail address in your address book so the reply does not bounce back. Also, if you have any of those annoying programs that make people “register” before they can send you e-mail, TURN IT OFF. Or get a separate e-mail address just for submissions, and don’t give out the address to anyone but editors or publishers. (An address like cutiepie@xyz.com is probably not the best for creating a professional, businesslike impression.)

If you need more specific help, ask your published writer friends if you can see the query they used to get their book accepted. But don't cookie-cutter it. You are original. Your book is original. Your query should be original, too. (And whatever you do, don't buy one of those software programs that writes your query for you!)

From the Archives, 5/1/06


Donna K. Weaver said...

So I'm copying this to save. Thanks.

KaseyQ said...

This is fantastic! I'm getting close to the querying stage, so this is a huge help. Thanks for posting.

example business letter said...

I love reading blog post to enhance my knowledge and skills and I think the best way to express your feeling and ideas is by writing. Thank you for the information.

chococatania said...

perfect timing! I'm just about to send a query letter - for my first time! Thanks for the advice.

Anna Maria Junus said...

Another great post that's so helpful. I will be returning to it when I'm ready. I hate writing query letters as every writer does, but I know it's important.